Authorization Letter For NBI Clearance

An authorization letter for National Bureau of Investigation (NBI) clearance is required when you cannot appear in person and need someone to claim or process it for you. This letter allows that person to receive your clearance in your place. You can also use it in case of NBI clearance renewal. To write one, include your details, the authorized person’s name, purpose, signature, and attach valid ID copies for verification.

Why is the NBI authorization letter required?

Here are the reasons why an authorization Letter is required:

Cannot Claim Personally – Sometimes you are busy, out of town, sick, or working abroad and have scheduled an NBI online appointment. But it is impossible to collect the certificate.
The letter lets a family member, friend, or authorized representative claim your clearance on your behalf without any legal issues.
Some NBI branches require a written authorization whenever someone else is claiming a clearance for you.

Infographic showing why an NBI authorization letter is required, including reasons Cannot Claim Personally and Give Authorization.

How to make an Authorization Letter for NBI?

You can write an authorization letter for National Bureau of Investigation (NBI) clearance either by hand or on a computer. A neatly handwritten letter is acceptable, but a typed and printed version looks more professional.

Whatever format you choose, the letter must be signed by you and include your name, the authorized person’s name, and the purpose. Attach copies of valid IDs as well.

Note: My cousin claimed my NBI clearance using an authorization letter, and the NBI staff checked that my signature matched my ID, so make sure both signatures match exactly before submitting.

Below is the step-by-step tutorial on how to make an authorization letter:

Step 1: Write the Date

At the top of your letter, write the current date. This shows when the letter was made and helps the NBI verify its validity.

Example: March 31, 2026

Step 2: Address The Letter

Start your letter by addressing it to the National Bureau of Investigation. This makes it clear who the letter is intended for.

Example:

To: The National Bureau of Investigation

Step 3: Introduce Yourself

Now introduce yourself. Write your full name, the same as on your official ID. Mention that you are the applicant and are giving authorization to someone else. It confirms that you are allowing that person to collect your certificate.

Example:

“I, Juan Dela Cruz, hereby authorize…”

Step 4: Name the Authorized Person

Write the full name of the person who will claim your clearance. Write carefully according to the official documents to avoid issues. Example:
“…authorize Maria Santos to claim my NBI clearance on my behalf.”

Step 5: Explain the Purpose

Clearly explain why you cannot claim your NBI clearance in person, including valid reasons such as work schedule, travel, or illness.

Example:
“This authorization is given because I am unable to personally claim my NBI clearance due to work commitments.”

Step 6: Include Your ID Details

For more verification and clarification, include your ID type and number. This helps the NBI to confirm your identity and the authenticity of the authorization.
Example:
“My valid ID: Passport No. P1234567”

Step 7: Sign the Letter

Sign the letter at the bottom. Your signature must match your ID to ensure it is valid. If typed, you may also print it and sign it manually. In short, the signature must match your official documents.

Step 8: Attach ID Copies

Include photocopies of:

Your valid ID
The authorized person’s valid ID

This is important to confirm the validity of the NBI authorization letter and avoid rejection at the NBI branch. The authorization letter is required in both NBI and police clearance. Make sure that the copies are clearly visible and up-to-date. The copies of expired documents can lead to rejection.

Note:

You can handwrite or type the letter. Typed letters look professional, but handwritten letters are also accepted if neat.
Ensure all names, IDs, and dates are accurate.
Keep the handwriting clear if you choose to write by hand.
The representative has no need to follow NBI dress code.

Authorization Letter Sample For NBI Clearance

Here is a valid sample of an authorization letter that would help you write a letter easily:
Date: ____________________
To: The National Bureau of Investigation
Subject: Authorization to Claim NBI Clearance
I, [Your Full Name], hereby authorize [Authorized Person’s Full Name] to claim my NBI clearance on my behalf. I am unable to personally claim it due to [state reason – e.g., work, travel, or personal reasons].
My Details:
ID Type: __________________
ID Number: ________________
Authorized Person’s Details:
ID Type: __________________
ID Number: ________________
I certify that the information provided is true and correct. Kindly allow my authorized representative to claim my NBI clearance.
Thank you for your assistance.
Sincerely,
[Your Signature]
[Your Full Name]
Attachments:
Copy of your valid ID
Copy of authorized person’s valid ID

Tips To Write an Authorization Letter

Here are some practical and important tips that you should know about the authorization letter of NBI:

Always authorize a trusted person. The authorized person must be available and able to collect the certificate at the time of delivery.
Include full names of both the applicant and the authorized person, and clearly state the purpose (e.g., “to claim my NBI clearance on my behalf”).
Mention the reasons clearly. State why you cannot claim the clearance personally (work, travel, or illness) to make it clear to the NBI staff.
Always provide your and the authorized person’s details according to the official documents. Any spelling or typo error can lead to the rejection of the letter, which can cause issues.
Must attach the copies of your and authorized person’s valid ID. The copies must be clear. The expired ID copies are not acceptable. The representative can get clearance and pay NBI clearance via GCash.

FAQs

An NBI authorization letter is a written document that allows another person to claim or process your NBI clearance on your behalf. It is used when you cannot personally go to the NBI office due to work, travel, or other reasons.

You can either write it by hand or type it. To write an NBI authorization letter, first write the date and address it to the NBI. Mention your full name as the applicant and the full name of the person you are authorizing. Clearly state the purpose, such as claiming your clearance on your behalf. Lastly, add your valid ID details, sign the letter, and attach copies of both your ID and the authorized person’s ID.

The requirements for an NBI authorization letter include a signed authorization letter, a valid ID of the applicant, and a valid ID of the authorized person. Make sure all details, such as names, purpose, and ID numbers, are accurate and match official records to avoid any issues.

An authorization letter is required when you cannot personally claim your NBI clearance due to reasons like work, travel, or being abroad. It is important because it allows a trusted person to claim your clearance legally. In this way, it provides protection to your identity and ensures that the process goes smoothly without delays.

Conclusion

An NBI authorization letter is a legal document that allows another person to claim or process your NBI clearance on your behalf. It is required to comply with NBI rules when you cannot personally appear. To write an authorization letter for NBI, include your and the authorized person’s details, purpose, signature, and ID copies. This letter is important because it ensures a smooth, secure, and legally recognized clearance process.

How To Write an Authorization Letter For NBI – Complete Guide

Why is the NBI authorization letter required?